Frequently Asked Questions - Admin's Dashboard

Manage Users Admin Forum Admin Files Bank and Cash Income Tracker Expense Tracker General Ledger Project and Meeting Tracker
Asset and Inventory Tracker HelpDesk Tracker Admin Reports Secret Ballot Maintenance Contacts Setup Adda Profile Staff manager Notice Manager
Events and Facility Tracker Visitor and Attendance Tracker Move In Out Tracker All Categories  

1. How do I use the Admin Files? [Admin Files]

2. What is Flat Specific Files?

3. How do I share some documents only with Owners

4. What is the difference between the User Forum and the Admin Forum? [Admin Forum]

5. What is the purpose of Bank & Cash Reconciliation?

6. Under General Expenses tab, I see some Amount fields are already populated. Why?

7. How can I reverse the entries from Expense Tracker?

8. We want to post a one-time invoice for all units. Is it possible to do this in one shot for all units, rather than raising individual invoices?

9. If we pay to any vendors payment by cheque on 28-03-2014 and his cheque was bounce in 05-04-2014 and my audit was done than how to reverse this entries?

10. For a Project being executed, We are taking materials from a Supplier. There were Four Purchases and Four payments given as per the attached statement. Finally, some quantity of unused materials wer

11. I need to capture the opening balance for Bank Account. What is the procedure and what entry need to be passed?

12. I need to capitalise a Fixed Asset?

13. If I had purchased an asset before 01-04-2013 then how can I account for it?

14. I need to pass depreciation entry ?

15. I need to pass Salary Payable & PF payable entry?

16. I would like to close and freeze my books of accounts?

17. I need to pass Salary entry with PT deduction?

18. Restart the accounting in ADDA

19. How to get started with the HelpDesk Tracker? [HelpDesk Tracker]

20. Can we delete any HelpDesk Category, after Ticket has been lodged with it? [HelpDesk Tracker]

21. How to start with the Income Tracker?

22. How to post Maintenance collection entry ?

23. How do I add adhoc invoice for a particular apartment? [Maintenance Fee Tracker]

24. I have made an incorrect posting. How to correct it?

25. I need to correct the sqft for a particular apartment, can I do it? What changes do I expect in the payment and due data?

26. We have increased the maintenance fee per sqft value. How to implement the change here?

27. How is the Checkbox "Publish Dues to all Residents" used? [Maintenance Fee Tracker]

28. How do I put up the list of Maintenance Fee defaulters on the Notice Board?

29. I need to wave off Late payment interest which is imposed in to the maintenance invoice?

30. I need to pass TDS entry which is deducted by the Member?

31. How can I reverse the entries from Income Tracker?

32. How to account for the interest received from bank?

33. How to Pass Credit Note ?

34. If somebody paid his dues by cheque on 28-03-2014 and his cheque was bounce in 05-04-2014 and my audit was done than how to reverse this entry?

35. If somebody paid his dues by cheque on 29-03-2014 and his cheque was bounce in 05-04-2014 and my audit was done than how to reverse this entry?

36. How to Create Fixed deposit ledger and entry in the ADDA?

37. What is the usage of the Mainteanance Contacts? [Maintenance Contacts]

38. How do I send SMS/email to selected residents? [Manage Users]

39. How do I send SMS/email to all residents OR to a particular block OR only to the owners OR only to the tenants OR only to the Association Committee? [Manage Users]

40. Will the SMS have advertisements (ads) appended to them? [Manage Users]

41. How is the information on "Approved Residents" page different from the information in the "Residents' List" ? [Manage Users]

42. How to add a batch of residents? [Manage users]

43. What are deactivated accounts? [Manage Users]

44. How do I add a Office Manager/Staff and give access? [Manage Users]

45. A Tenant is Moving out. How do I make this change in ADDA? [Manage Users]

46. What happens when a User is made part of the Association Committee? [Manage Users]

47. What happens when a User is made part of the Association Committee? [Manage Users]

48. How to update the specifics of a Flat / Apartment - e.g., 3BHK, 1000 Sqft etc? [Manage Users]

49. If the user password is locked or they say that they have not received the invite mail, what is the procedure to reset the password ?

50. How is the Setup ADDA Profile used? [Setup ADDA Profile]

51. Should the Society Office Staff (e.g., Estate Manager) also be tracked in "Staff Manager"? [Staff Manager]

52. Can one Domestic Staff be assigned to Multiple Flats? [Staff Manager]

53. What happens when a Domestic Staff stops working in a Flat? [Staff Manager]

54. Can Domestic Staff data be uploaded in Bulk? [Staff Manager]

55. How can we start using the Visitor and Attendance Tracker? [Visitor and Attendance Tracker]




Admin Files can be used to store Files which should be visible only to the Admin Team. This typically includes work-in-process documents such as Revision to By-Laws or reference documents such as Sale Deed copies.

Once work-in-process documents are finalized they can be published to all residents. This can be done just by checking the checkbox "Make this document visible in Residents' Document Repository", which is present against each document.




This is the equivalent of a Back Office. You can scan all the documents related to a flat like sale deed, NOC etc. and upload them to the individual flats.  




1. Upload the document in Admin Files Section.

2. After uploading, Edit this and check "Share this Document with Residents.

3. Another Option would be shown - This file should be visible to All Members or Owners only - Check Owners only 

4. Save.

Now this document will be shown in the Resident's Dashboard > Documents & Photos > Association Documents section - and will be visibly only to Owners. 




The User Forum is accessible to all residents. The Admin Forum is accessible only to the Admin Team. Any update made to the Admin Forum sends notification emails to the Admin Team (This Notification can be disabled by individuals using 'My Profile' page).

Admin team can also post to the Admin Forum, by emailing to the id: adminforum@apartmentadda.com




Income entires are being captured in Income Tracker and cheque / cash gets deposited in Bank Account. Expenses are being captured in Expense Tracker and cheques are written to withdraw money.

How do you ensure that all the entries are correct. 

Bank & Cash Reconciliation is the solution. We recommend doing reconciliation on a monthly basis.

Pull up the Bank Account Statement from your Bank, choose the same time period for that Bank Account in Bank & Cash. Select all and Reconcile. 

The number on ADDA and on your Bank might not tally. Here are the few reasons.

1. A cheque would have bounced. Find the cheque No. on ADDA, flat number will be displayed there - go to that flat and reverse that entry. 

2. A cheque / NEFT would have been deposited in the bank but does not show up in ADDA. If you know the Flat which gave the cheque,NEFT - post it to that flat as per the cheque / NEFT date. Otherwise post it under Unidentified Credits - and publish this report to your members - so they can help identify their transaction.

3. A cheque was withdrawn from bank, but not captured in ADDA. This means an Expense has happened, but was not recorded on ADDA. Consult the cheque book and pass this entry

4. Petty Cash was withdrawn, or a FD was made from the Savings Account. Go to Bank & Cash > Transfer and capture this transaction.

5. A cheque was deposited on 30th of previous month and has got cleared on 3rd of this month. You can pull up that transaction and put the reconciliation date as of 3rd. 

6. Interest has come from Savings Account, FDs. Capture these entries in Income Tracker > Non-Member Income. 

Timely reconciliation ensures that the Bank Balance on ADDA and Physical Bank Balance are in sync. Come March 31,20xx - and your Auditing is 99% complete :)

Happy Accounting on ADDA! 








These are the Expense Heads which you have defined asrecurring and a recurring amount has been assigned to them. This amount showsup as default in the Amount field for these Expense Heads. You can overwritethese amounts if required.




Go to Expense Tracker -->> By Vendors -->> Go to relevant Vendor -->> Click on "View" button -->> Go to the relevant entry and click on "Reverse" button.




1) Go to General Ledger -->> Chart of Accounts -->> Income -->> Create new GL account.

2) Go to Income Tracker -->> Member Income -->> Batch Posting -->> Invoices using Excel -->> Download excel template.

3) Enter Account No. column - New GL No.(Charges which you want to charge to members) (which is create in General Ledger) and update the amount.

4) Update the template and upload the same.




1) Go to Bank & Cash -->> Bank & Cash Accounts -->> Select period 28-03-2014 -->> go to that relevant entry and put reconcile date as 01-04-2014.

2) Go to General Ledger -->> Journal Entries -->> Create Journal Entry -->> Journal Note -->> Journal Date 01-04-2014-->> Amount -->> Debit Account - Bank & Credit Account - Expense Head.




1) Book your all invoices for Rs.3,72,938.00

2) Enter all payment entries for Rs.3,24,788.00

3) Pass the write off entry -->> Go to Expense Tracker -->> Go to relevant Vendor -->> Click on "Payment" button -->> bottom you will find the option "Write-Off Invoice" -->> Write off the balance amount Rs.48,150.00

4) For received cheque for vendor you have to pass one journal entry -->> Go to General Ledger -->> Journal Entries -->> Create Journal Entry -->> put journal note -->> Date of receipt -->> Amount -->> Debit Account "Your Bank" and Credit Account "Your Relevant Expense Head related to the same vendor."       




1. Go to General Ledger -->> Journal Entries -->> Create Journal Entry.
2. Enter Journal Notes.
3. Enter Journal Date i.e. Opening Balance Date – 01-04-2013.
4. Enter Amount.
5. Debit Account -- >> Bank Account
6. Credit Account -- >> Opening Balance Account (99008)
7. Submit.




Answer-->>
 a) Go to General Ledger -->> Chart of Accounts -->> Assets --->> Assets Accounts -->> create new account. (For example - Fixed Asset - Computer).

 b) Go to General Ledger -->> Chart of Accounts -->> Expenses --> create a new account - Fixed Asset.

 c) Go to Expense Tracker -->> Add Vendor -->> Enter Invoice (from you had purchased computer) and select expense head - "Fixed Asset".

 d) Pass a journal entry Debit Account -->> Fixed Asset - Computer and Credit Account -->> Fixed Asset.





Answer:
 Go to General Ledger --->> Journal Entries -->> Create Journal Entry -->> Enter Journal Note -->> Journal Date -01-04-2013 --->> Enter Amount -->> Debit Account Fixed Assets - Computer & -->> Credit Account Opening Balance.




Answer-->>
  a) Go to General Ledger --->> Chart of Accounts -->> Expenses --> create new account - Depreciation.

  b) Then pass Journal Entry for Depreciation -->> Create Journal Entry -->> Enter Journal Note -->> Journal Date -31-03-2014 --->> Enter Amount -->> Debit Account Depreciation on Fixed Assets & -->> Credit Account Fixed Assets - Computer.




Answer-->>
 a) Go to General Ledger -->> Chart of Accounts -->> Liabilties --->> Create new account - 1) Salary Payable and 2) PF Payable

 b) Go to General Ledger -->> Chart of Accounts -->> Expenses --> create new account - 1) Salary A/c and 2) PF A/c

 c) Pass a journal entry Debit Account -->> PF A/c and Credit Account -->> PF Payable

 d) For payment of PF you have to pass -->> Debit Account -->> PF Payable & Credit Account -->> Bank.

For Salary please follow the same steps as in C) and d)




Answer -->> Please do following steps; 

Step 1:-
Go to General Ledger -->> Journal Entries  -->> Automatically Pass Retained Earnings --->> Choose Financial Year -->> 2013-2014 -->> Go to very bottom and click on "Pass Entries into Retained Entries for Account Closure".

Note : Before click on "Pass Entries into Retained Entries for Account Closure" please cross verify the numbers with your audited profit & loss account.

(Retained Earnings means : - It is general practice while closing the book of accounts, the closing Balances of Income and Expense Accounts are moved into the Balance Sheet Portion. So for the next financial year, the Income and Expense Accounts start with zero balance. 

ApartmentADDA facilitates this with Automatically Passing the Closing balances into Retained Earnings Liability account. The automatic debit or credit entries are passed by the system itself. Once this is done the closing balances will become zero as of the last day of the previous financial year. )


Step 2:-
Go to General Ledger -->> Trial Balance -->> Perform Year End --->> Mark "Status" as Done -->> After selecting all activity,  click on "Save Changes".
Then automatically system will freeze your last year financial data.




Answer-->>
 a) Go to General Ledger -->> Chart of Accounts -->> Liabilities --->> Create a new account- PT Payable.

 b) Go to Expense Tracker -->> Go to relevant Vendor -->> Book salary amount with TDS & make payment,excluding PT amount. 

c) Now balance amount of PT need to be click on "Payment" button. In that there will be an option of "Write-Off Invoice", in which you have to click, the balance amount of Rs.200.00 can be write-off.

 d) Go to General Ledger -->> Journal Entries -->>Pass a journal entry Debit Account -->> Payables Write Off and Credit Account -->> PT Payable.

e) For payment of PT -->> Pass a journal entry Debit Account -->> PT Payable and Credit Account -->> Payee Bank.





1. Clean up expenses

Do clean up of expenses tracker in ADDA .

2. Reconcile Member Balances

Reconcile member balances and pass required rectification entries in ADDA or other accounting system, as the case may be.

3. Need Association's trial balance as on 31st March 2016 after rectification entries pertaining to step 1:

Get the trail balance as on 31/03/2016 from association if they wish to start the full accounting from 16-17 FY.

4. Compare the both trail balance:

Compare both TB i.e. ADDA's TB and association TB. find out the differences in all accounts.

5. Post the difference amount as opening through JV:

After comparing the trail balance difference amount of all account need to account as a opening balance as on 31/03/2016 through JV.





The HelpDesk Tracker is the Admin View of the HelpDesk (available on the Resident's Dashboard)

The HelpDesk is the Online Complaint Register of your Society, and of course much more.

The HelpDesk Tracker comes with some default categories, so Residents can start lodging HelpDesk Tickets readily.

You can set up the HelpDesk as below:

Go to HelpDesk Tracker > SetUp.

1. Create the HelpDesk Categories that are relevant for your Apartment Complex.

2. For each HelpDesk Category:

Provide a 'Category Contact'. This is the Name/Contact Number that will show up on all Admin Reports of HelpDesk Tracker.

Provide a "Category Owner Level1"

This is the User who would get an Email/SMS whenever a Ticket in this Category is lodged.

3. Scroll to the bottom of the Setup screen and choose Notification options.

Go to HelpDesk Tracker > Escalation.

You can set up Multi-Level Escalation here.

An email will go to higher Levels, if the Ticket has not been updated in the requisite number of days.





Yes. You can simply over-write and delete the Category name.

It will no longer appear on the HelpDesk view.

The Complaints lodged earlier with this Category will still show. You can either continue them as-is, or change the Category.




It is a simple 3 step, one-time process.

Step 1

Start with the "Setup" tab. Enter the Term (Monthly, Quarterly or Yearly) which is the frequency at which Maintenance Fee is collected. Then enter the start of the Term (e.g., January or April)
List the Apartment Types based on which Maintenance fee is collected. Here is an example:


We support unlimited number of square feets. Whenever you hit save, 10 more rows will appear. 

Note: Do not check the "publish dues to all residents" checkbox yet. (see next question for this)
Bulk of your job is done! Now go to the "Track Flats" tab

Step 2

Go to the "Track Flats" tab
All flats that are on your ADDA will show up here. You will also see the "Flat Types" that you created just now. Just select the right flat type against each Flat.
If you find any flats missing (e.g., flats belonging to residents who are not registered in your ADDA yet), you can click on "Add Missing Flats" link at the bottom and add the flat. Against this newly added flat you will see "Assign Primary Contact" and a "Delete" button.

Step 3

Go to the "Member Income" tab
You can see all the flats with their dues assigned for the current term. A net due will show as a red light and no due will show as green light!Its that simple!




Go to the Admin Dashboard -->> Income Tracker -->> Member Income -->> Go to the respective flat -->> Click on Post collection button -->>Select the Open Invoice -->>Instrument Type -->> Instrument No. -->> Instrument Bank -->> Comments -->> Select the Bank & Cash A/c -->> Post On Date -->> Click on Post Amount. 

You can also post in batch by clicking on the "Post in Batch" button.




1. Go to General Ledger -->> Chart of Accounts -->> Income -- >> Create New Income Head.
2. Go to Income Tracker -->> Member Income -- >> Select the particular flat.
3. Click on Invoice Button -- >> Enter amount.
4. In To Account -- >> There is drop down option available 
5. Enter Invoice date and Post Amount.




You can make fresh postings to negate the incorrect one and post the correct one.

Eg., if you have made a posting of Rs.2500, but the correct posting should be Rs.3000 you could

a)      Make two fresh posts: Post a fresh posting of Rs.-2500 with the Note: "Correction for previous incorrect posting", and then make a fresh posting of Rs.3000
OR

b)      Make one fresh post: Post a fresh posting of Rs.500  with Note: "Additional amount to correct previous posting". Of course, good accounting practice recommends the use of option (a).

c) Also you can "Reverse" the entry for Rs.2500.00 and make fresh entry for Rs.3000.00

d) Go to the Admin Dashboard -->> Income Tracker -->> Member Income -->> Go to the particular flat -->> Click on View Button -->> Go to the respective transaction and click on Reverse button -->> Put the reason for reversing -->> Click on Reverse Transaction.





Yes, you can change the sqft information for a flat at the "Track Flats" tab (if the correction is at the level of individual flats).

Changing the Flat related information will not change the posted information; it will only correct the current and future dues. 




You can change the "Fee per sqft. Per month in Rs." column on the "Setup" tab. All dues in the current year will be changed. If the effective date is not meant to be the beginning of the year, then you can make negating postings to adjust the dues.

Go to the Admin Dashboard -->> Income Tracker -->> Set up -->> Go to the Category -->> Click on Revise Rule -->> Change the rate -->> Put the Rate effective date -->> Save Changes. 




When this checkbox is checked, the current due of each resident shows up on the "My Alerts" widget on the "Residents Dashboard". This lets each resident to see what his current due to the Association is and what his payment history is.




1. Go to Admin Reports > Income Tracker > Select the Report No.5. Maintenance Fee Due List > Go to bottom and trigger the Publish selected reports to Notice Board.






Pass the Credit Note for the same.

Go to Income Tracker -->> Member Income -->> Go to relevant flat and click on "Invoice" then you will find a option called "Post a Credit Note".          




Please do following steps;

1) Go to General Ledger -->> Chart of Accounts -->> Asset Accounts -->> Create new GL account called " TDS Receivable from Member".

2) Go to Income Tracker -->> Member Income -->> Go to relevant flat -->> Click on Invoice button -->> Post a Credit Note for TDS amount.

3) Go to General Ledger -->> Journal Entries -->> Journal Note -->> Date -->> TDS Amount -->> Debit Account -- " TDS Receivable from Member". and Credit Account should be -- "Credit Note".





1) Go to Income Tracker -->> Member Income -->> Go to relevant flat -->> Click on "View" button -->> Go to the relevant entry and click on "Reverse" button.




Please do following steps;

1) Go to General Ledger -->> Chart of Accounts -->> Income -->> Set up Non - Member Income Account -->> Create new GL account called " Bank Interest".

2) Go to Income Tracker -->> Non Member Income -->> Go to Unassigned Vendor -->> Click on Invoice button -->> Fill the require details and Post amount.

3) After that post a collection entry.




Go to Income Tracker -->> Member Income -->> Go to relevant flat and click on "Invoice" then you will find a option called "Post a Credit Note".  




1) Go to Bank & Cash -->> Bank & Cash Accounts -->> Select period 28-03-2014 -->> go to that relevant entry and put reconcile date as 01-04-2014.

2) Go to General Ledger -->> Journal Entries -->> Create Journal Entry -->> Journal Note (Chq bounce) -->> Journal Date (01-04-2014) -->> Amount -->> Debit Account - Income Head -->> Credit Account -- Bank.

3) Go to Income Tracker -->> Member Income -->> Go to relevant to flat -->> Click on "Invoice" -->> raise one adhoc invoice.




Please do following steps;

1) Go to Expense Tracker -->> By Vendors -->> Go to relevant vendor -->> Reverse the payment entry dtd. 29-03-2014.

2) Go to General Ledger -->> Chart of Accounts -- >> Liabilities -->> Create Vendor A/c (this ledger account would be directly set up under liabilities and not under vendors)

3) Pass one Journal Entry as follows;

a) Journal Date : 29-03-2014
b) Sr.No.1 -->> Select Vendor A/c    -->>  Debit Amount --Rs.
c) Sr.No.2 -->> Select SBI A/c         -->>  Credit Amount -- Rs.


4) Pass one Journal Entry in current financial year as follows;

a) Journal Date : Date of new cheque issued to vendor.
b) Sr.No.1 -->> Select SBI A/c      -->>  Debit Amount --Rs.
c) Sr.No.2 -->> Select Vendor A/c  -->>  Credit Amount -- Rs.

5) For making payment to vendor, follow normal payment process from Expense Tracker.




Step 1.
Create Ledger in General Ledger -->>charts of account -->>Assets-->>by Entering FD number.

Step 2.
Pass Journal Entry

(While creating a FD)

Bank A/c..................Dr                          xxxxx
    to  Fixed deposit A/c                           xxxxx



(While maturing a FD)

Fixed Deposit A/c ..............Dr                 xxxxx
   to Bank A/c                                                                  xxxxx

















 





All Maintenance Vendor details are stored in the "Maintenance Contacts" application, present on Admin's Dashboard.

All Contacts entered here automatically show up in the Admin's Dashboard > Expense Tracker, so that Invoices and Payments can be entered against these.

The Security Agency , Housekeeping Agency, Lift AMC provider etc. are added to the Maintenance Contacts.




Under the 'Manage Users' widget, go to 'Approved Residents' tab. Check the checkboxes against the residents that you want to end sms/email to.

Scroll down and you will find the 'Send email/sms' section, which will send email/sms to the selected residents. You can send the message immediately or can schedule it for a later date/time.




Under the 'Manage Users' widget, go to 'Broadcast' tab. Here select your option and send the sms/email in the section below.





No. ApartmentADDA is committed to provide spam free communication to all its users and has agreed with the SMS provider accordingly. The SMS received will have only the message that you have sent, and no other additions.

If you find any advertisements appended to your SMS, please report it to us at the Contact Us page so that we can take action accordingly.




The information you see on Approved Residents tab is the same Residents information that is seen on the Residents Directory, with the below differences:
  • You can see additional information such as Phone/Mobile, Last log date, and additional function such as send SMS or email
  • You can designate residents who are part of Association Committee
  • You can deactive users
  • You can not see the residents personal information such as hobbies, websites etc. here.





This is a very simple 4 step process:

Step 1

From the Add Residents tab, download the excel template present under the Mass Upload section.


Step 2

Fill the rows with residents information. (Note: Do not edit or delete the header line). If the resident is the owner of the apartment, enter "Owner" and if he is a tenant, enter "Tenant" in the Owner/Tenant Column. Make sure you save the filled template as a CSV file and not as an XLS file or any other format.


Step 3

Click on Upload the filled template button and upload your file.The data shows up under the Add Residents section. The residents have not yet been added to your ADDA.


Step 4

You can edit or modify the records and once you are satisfied click Create User Accounts. This step will take some time because user accounts are being created in your ADDA and emails are being sent to the respective residents. Please do not refresh the screen till the process is complete.




You have the choice to deactivate the account of users who cease to have any stake in the Apartment Complex. This is true in case of ex-tenants and owners who have sold their apartment.

If deactivation is done by mistake or for a temporary cause, activation is possible from the "De-Activated Accounts" tab.

Apartment ADDA does not provide a delete function for de-activated user accounts for the sake of data continuity. However, if you strongly require the delete functionality for deactivated user accounts, please use the Contact Us page to get in touch with us.




Step 1 : 


In "Manage Users" application, go to "Access Control" tab. Under that, click on "Office Staff" tab.


Step 2 : 


Click on Add a Staff and fill in the necessary details. Click on Create Manager Account.


Step 3 :


The page will refresh and  you can see 2 rows - one with the manager name and the list of Resident applications and second row with the manager name and list of Admin applications.


Click on the checkboxes of the applications you want to give access to the manager, and hit Save button.

After this, you will find 'Advanced' link showing up under certain checkboxes, use these to give access to the Staff at a Tab level.

Step 4 : 


Click on "Inform" link.  A popup will open with the login credentials of the Staff. You can provide further instructions to him and hit "Send Email". An email will be sent to the Staff with the Login credentials and the list of applications he has access to.





Please go to:

Manage Users > Approved Users.

Please find the User, and click on "Edit" button against the User Row.

On the resulting Popup, scroll down, you will find a Checkbox that says "Check here to De-Activate this User".

Click on the "Update" button.

The User's Record will no longer show up in the 'Approved Users' tab. The User will no longer have access to your ADDA, nor will he receive any communication from you.

THe User Record will now be available under the 'Deactivated' tab for any future reference.

This is the procedure for all Users - Tenant or Owner, when they are no longer associated with this Apartment Complex.




When you select the Checkbox "Is Member of Association Committee" and Update, the below happens:

1. The User shows up here:
Resident's Dashboard > Members List > Association Office

2. In the 'Instant Poll' application, this User can participate in the Polls created for 'Association Committee'

3. When a Meeting is created in the 'Project & Meeting Tracker', for 'Only Association Committee', this User gets the Invite.

4. If your ADDA is part of Apex ADDA, these Users will automatically show up on the Apex ADDA.




When you select the Checkbox "Is Member of Association Committee" and Update, the below happens:

1. The User shows up here:
Resident's Dashboard > Members List > Association Office

2. In the 'Instant Poll' application, this User can participate in the Polls created for 'Association Committee'

3. When a Meeting is created in the 'Project & Meeting Tracker', for 'Only Association Committee', this User gets the Invite.

4. If your ADDA is part of Apex ADDA, these Users will automatically show up on the Apex ADDA.




Please go to

Manage Users > Approved Users.

Find the Flat Number, you will find it HyperLinked.

Please click on the Flat Number and update all relevant characteristics here.




1. Go to Admin’s Dashboard -->> Manage Users -- >> Approved Users.
2. The system show all users list.
3. Click on Re-invite
4. After that system will automatically send the password.




Every ADDA has a public facing Website, made of 4 pages: Home, Location, Buy/Sell, and Contact.

This Website can be customized by you in the 'Setup ADDA Profile'.





No.

The Staff Manager is for the Domestic Help workers associated with each Flat.

The Society Office can keep the Database of all such Workers, provide them ID cards.

Each Resident is able to view the list of the Domestic Staff who work in their Flat. This is visible on Resident's Dashboard > My Flat




Yes.

You can first add a Domestic Staff by using the "Add Staff" button.

You can then click on "More Details" and Assign Flats where the Staff works.




Please Unassign the Flat from their record.

To do so:

Admin Dashboard > Staff Manager > Active

Please click on "More Details" against the relevant Staff.

You will see a 'Remove From Flat' feature.




Currently this is part of the "Premium Support".

So, if you have a Premium ADDA, this Upload is possible. Please do lodge a Work Request using the 'Software Help' icon on the right hand panel of the Resident's Dashboard.

The Bulk Upload is not available in the Basic ADDA.

More Details here: http://apartmentadda.com/home/apartmentadda-pricing.php





The Visitor & Attendance Tracker is used at the Security Gate. Requirements:

1. The Security Guard must have either of the below:

a) A PC or a Desktop with Internet Connection. Please make the Browser point to ApartmentADDA.com as the Default Page.

OR

b) An Android Tablet, with 3G or Wi-Fi or LAN connection. Please install the ADDA android app: https://play.google.com/store/apps/details?id=com.threefiveeight.adda

2. The Security Guard needs to be added to ADDA (Admin Dashboard > Manage Users > Access Control > Office Staff), and given access to the Visitor and Attendance Tracker

3. Setup must be done.

Admin Dashboard > Visitory and Attendance Tracker > Setup

The Security Guard can then enter all Visitor and Staff Entry/Exit Data right into the ADDA.