XVIII. OTHER MISCELLANEOUS MATTERS
It shall be open to the society, having regard to the importance of the
matter and the specific provision made thereof under the MCS
Act,1960 the MCS Rules,1961 and Bye-laws of the society, to give
notice of every General meeting and communicate the resolution or
the decision, to the members of the society on their last known
addresses, by the one of the following modes:
dispatch through post office under certificate of posting by
registered post, with or without acknowledgment due.
A copy of such notice/communication of the decision/resolution shall
be displayed on the notice board of the society and thereupon, the
notice shall be deemed to have been duly given or communication
shall be deemed to have been duly made and the complaints
received or made that the notice/communication was not received or
was not sent to the correct address shall not affect the validity of the
notice or the communication.
164. The accounting year of the society shall be that commencing on 1st April
and ending on the 31st March.
165. The society shall have its Notice Board, fixed at a conspicuous part of the
building, on which shall be exhibited all notices and communications
referred to in the bye-law No. 163 (ii), the Statement of Accounts, the
Annual Reports of the committee and other matters of which notices are
required to be given to all the members of the society under the MCS
Act,1960 the MCS Rules, 1961 and the Bye-laws of the society. If there is
more than one building, the similar Notice Boards shall be fixed in all the
166. The meeting of the General Body of the society may prescribe penalties for
different breaches of the bye-laws of the society. The Secretary of the
society, under instructions from the Committee, shall bring to the notice of
the member concerned, the breach/breaches of the bye-law/bye-laws
committed by him. If the member persists in continuing the breach /
breaches the committee shall give the notice to the member to show cause
as to why the penalty should not be inflicted on him for breach/breaches of
the bye-law/bye-laws. The General Body Meeting, after considering the
say of the member and after giving hearing, may levy penalty at the rate
fixed by the meeting of the General Body of the society, maximum penalty
of Rs. 1000/-
167. No bye-law shall be made, altered or abrogated unless
a proposal to do so has been communicated to all members, 14
days before the meeting of the general body of the society, at which
it is proposed to be considered
the resolution is passed by not less than 2/3rd majority of the
members present and voting at the meeting of the General Body of
the society and
the making, alteration or abrogation is approved and registered by
the Registering Authority.
168. The Committee shall regulate the operation of the lifts, taking into
consideration the convenience of the majority of the members of the society.
169. The meeting of the General Body of the society may, after taking into
consideration the location of the building or buildings of the society and
their surroundings and the open space available for playing games by the
members of the society and their children, allow such games to be played
during such hours as may be fixed by the meeting of the General Body of
the society and subject to such restrictions, charges and penalties as it
170. The society shall not let out or give on leave and licence basis or permit any
subletting, giving on leave and license basis any open space available
under the staircases or to any person whether the member of the society or
not, for any purpose whatsoever.
171. Notwithstanding the provisions under the Bye-law No.170, the Committee
may allow temporary use of the terrace or available open space of the
society's building by any member, on his written application, for any
function, subject to such restrictions and on payment of such charges to
the society as the meeting of the General Body of the society may decide.
The Committee may, with the previous permission of the Local Authority, if
needed, allow exhibition of advertisement boards or any part of the building
including terrace on such terms and conditions as are approved by the
General Body Meeting. If any member/members want/wants to install a
solar energy water heating system or solar energy electrical system, then
space shall be made available to such member/members on the terrace.
The said system include A) Solar Collector, Solar Collector Stand, hot
water tank, cold water tank, stand for the tank and hot water pipe line etc.
(B) Panels, Battery, Inverter charge controller, cabling etc. for solar energy
electricity. If any letter requesting to provide space therefor is received,
then it shall be binding on the society to give space for use therefor.
172. The member of the society, requiring copies of the following documents
shall pay copying fees at the rates mentioned against them:
Bye-law of the society
|| Rs. 10/- more than
the cost price.
Amendment of the bye-laws of the society
|| Rs. 2/- per page.
Last audited Balance Sheet of the society
|| Rs. 10/- per page.
Application for membership of the society
Second and Subsequent Nomination by the member of the society
Share Certificate of the society
List of members of the society
|| Rs. 5/- per page.
Correspondence (related to member)
|| Rs. 5/- per page.
Minutes of the General Body meetings
and Committee meetings
|| Rs. 5- per page.
|10. Indemnity Bond
|| Rs. 10/-
Besides this, for certified copies of the documents a fee shall have to be
paid as per Rule 27 of the M.C.S. Rules, 1961.