You need not ‘Tax’ your brain anymore to calculate Service Tax Credits or Generate Tax Certificates for Vendors. This is automated in your ADDA now!

Check it out here: Admin’s Dashboard > Bank & Cash > TDS & Service Tax. You can find all the Tax Components in one place.

Service Tax Credits

Here is the workflow for the Service Tax Part.

a. Output Service Tax Suspense

Whenever an invoice is posted in Member Income, the service tax component is posted against this account.

b. Input Service Tax Suspense

Whenever a vendor invoice is posted, the Service Tax component is posted to this account.

c. Service Tax

When payment is made to Vendor or collection is received, an automatic entry is posted under Service Tax. The net balance on this account forms the Service Tax Credit.

Periodically the Society has to remit the net balance on this account and post it in the ADDA.

TDS

All the TDS entries that were deducted from the vendor payments are now shown under the TDS Tab.

When TDS is remitted to the Government, the entries are to be captured in the following screen and these will appear in the Form 16 report.

Important Note : We have already migrated all your transactions to the respective Account Heads. Please review them and get in touch with us for any clarifications.

Yours Sincerely,
Hardworking folks at the ApartmentADDA “Tax Workflow Simplification Department”

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Mr. VidyaPrakash. Secretary, AOA.

” We took decision to have ApartmentADDA software some 6-7 Months back (August 2011) and today when we look at this decision, we are extremely happy about going ahead with this software Application. We can term this application as Enterprise Application for Associations on Cloud. A very well designed and easy to use Application. This covers almost all areas of work any associations works in.

Its Accounting Package is so well structured that we are sure any Association would like to have their Book Keeping as maintained in ApartmentADDA. Asset Tracking Module although evolving but still provide a lot of features/tracking and once setup properly is of great value add.

This Application makes the association run in structured/process oriented/transparent way and makes any Association functioning, people-independent to a very large extent. All members  of association (Residents/Owners) have a great visibility and interactions through its Resident’s Dashboard.

Lastly thanks a lot to the ApartmentADDA team for excellent Support. The key to the success of this application is the backbone support of a wonderfully responsive Team”  – Mr. VidyaPrakash, Secretary, Adora Owners’ Association

Thanks to Mr. VidyaPrakash, Mr. Gurbir Bhatia  and rest of the MC team for this “Adora”tion.  Exactly the stuff that keeps us going!

Poll conducted on: ApartmentADDA Facebook Page.

Total Votes: 140

Participants: Residents of Apartment Complexes in Bangalore, Chennai, Hyderabad, Mumbai and Pune.

Comments with NO (77%):

There’s no safe open space to run around.

Sandpit is there but a small one.

Would be nice if there were more area for field games.

Need an area for skating/skate boarding.

There should be some equipments like sliding board, bars etc.

Would still need a cricket pitch with covered nets.

Comments with YES (23%):

Modest sand-pit but kids can run around on the terrace.

Kids have enough play area

Kids have a sand-pit and can also run around in big walk-ways

Other Polls relevant to Apartment Living:

Reasons for preferring Apartment over Independent House?

Should Flowers in Society Garden be used for Puja?

Should Housing Societies stop Drying of Clothes in Balcony?

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The Balancing Act!

Every Housing Society or Apartment Owners Association at its formative stages has to decide on the structure of Society Charges it will collect. It also has to decide on the basis on which the Society Charges will be shared by each Apartment.

What should be the basis of Calculation for the Society Bill?

Most debates center around the decision of making the charges on the basis of sq.ft. of each Flat or on a uniform basis where every flat pays equal Society Charges.  This debate gets more pertinent in Societies with high variation in the area of the Flats.

In India, the only Legislation that provides considerable guidance in this matter is from Maharashtra, approved by the Commissioner for Co-operation and Registrar, Cooperative Societies.

According to this legislation, the Regular Society Charges are to be apportioned in the following Manner:

1. Expenses on Repairs and Maintenance of the Building(s):  At the rate fixed by the general body from time to time, subject to the minimum of 0.75 percent per annum of the construction cost of each flat for meeting expenses of normal recurring repairs.

This implies, this can be charged on a sq.ft. basis, which is an indirect indication of the construction cost of the flat.

2. Service Charges (Housekeeping, Security, Common Area Electricity, Equipments): Equally divided by Number of Flats.

This implies, this can be charged on a flat fee basis, where each Flat pays the same amount irrespective of its area.

3. Expenses on Repairs and Maintenance of the Lift, including charges for running the Lift: Equally by all the members, irrespective of the fact whether they use the lift or not.

This is clearly a charge on a flat fee basis.

4. Sinking Fund: At the rate decided by the General Body, subject to the minimum of 0.25 percent per annum of the construction cost of each flat.

This again implies a Sq.ft. based fee., as in Item 1.

Apart from the above charges, many Societies collect following Charges as part of their Regular Bill -  Non-Occupancy Charges (for Flats which are Rented, calculated @ 10% of Service Charges), Parking Charges (by number of Parking Slots of each Member), Property Tax, and Water Charges (by actual Consumption of each Flat, or Number of Water Inlets).

The above may help you to design a Member Bill which works best for your Society.

While many Societies Bill their Members exactly by the book, many others combine the charges into 2 major components:

a) SqFt Based charges:  Items 1 & 4 above. Expenses on Repairs and Maintenance of the Building(s) AND Sinking Fund.

b) Equal Charges: Items 2 & 3 above. Service Charges AND Expenses on Repairs and Maintenance of the Lift.

What should be the Frequency of the Society Billing?

Society Billing frequencies in India vary from Monthly, Quarterly, Semi-Annual and Annual. Frequency can be decided based on 3 criteria:

1. Frequency of Major Society Expense Bills.

2. Willingness of Members to pay in Advance.

3. Minimal Administrative Effort to manage the Billing & Collection.

While #1 & #2 above indicate a Monthly frequency most often, #3 above tilts towards Quarterly.    This could also be a reason why Societies with Monthly Billing are increasing opting for Automatic Billing & Collection using Online Payment Gateway, so it reduces their Administrative Effort to ZERO for Billing and Collections.

What is the Structure & Frequency of your Society Bill?

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• Income Tracker update
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The Asset Tracker has been upgraded to track Inventory as well.

Now you can track the inflow and outflow of any inventory that you are interested in tracking – be it Diesel, Water, CFL bulbs, Chlorine etc. A full history can now be maintained on who added, or withdrew the consumables. Apart from the day-to-day stock-keeping this will also help you in viewing the Trend of Consumables Cost which is one of the most sensitive variable for Budgeting.

Also – the Asset Tracker has got a longer name now – “Asset & Inventory Tracker” to reflect its full functionality.

Cheers
ApartmentADDA Team

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Thanks Mr. Vivekanand for this kind message and we are happy that your House is in good hands, most possibly another cool ADDA User.

Note: ADDA Classifieds is a value-added service exclusive to ADDA users.

Are you faced with Billing situation which goes strictly by the book:

• Maintenance Charges by square feet
• Corpus Fund by flat fee
• Parking charges & Parking Tax by actual number of Parking Slots
• Water charges by Number of Water Inlets
• Property Tax by which floor the Flat is on
• NOC charges depending on the Occupancy of the flats etc.

Overwhelmed and wondering how on earth this can be Automated?

The Solution is here.

Your ADDA has introduced smart flexibility in automatic billing. Head over to Income Tracker > Setup > Autoinvoice Rules and you can now find the following options when you Edit an AutoInvoice Rule.

1. Standard Rule

This is the option that has always existed – a simple multiplication on the square feet, and/or a flat component.

2. Simple Multiplier

When you want to charge based on the number of parking slots, water inlets or bhk – you can use this option.

3. NOC Rule

You can now set Non Occupancy Charges with different rates for Tenanted Flats,  Owner Occupied Flats, Vacant Flats, Builder Occupied Flats etc.

4. Slab Rule

When you want to charge based on a range – for eg. a charge based for the flats between 3 and 5 floors – you can use this Rule.

We have also expanded the fields that are captured in a flat :

No. of Bedrooms
No. of Water Inlets
Covered Parking Slots
Open Parking Slots
Floor
Occupancy Status

This could be the closing enhancement of year 2011, a great year that it was!

Cheers!
ApartmentADDA Team

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ApartmentADDA won the Prestigious Grand Prize at The Grace Hopper Women Entrepreneur Quest - conducted by the Anita Borg Institute for Women & Technology on Dec 16th,2011 at Whitefield, Bangalore!

This was the first WEQ conducted by Grace Hopper celebration in India. Your favorite Society Management software was chosen by an eminent Jury, as the best Pitch. An impressive group of Technology Start-Ups were amongst the Finalists and our Team feels highly honored to receive this award.

Here is the clip from ET Now who covered this event.

We would like to congratulate Sangeeta Banerjee, Co-Founder of ApartmentADDA for delivering the Pitch, and thank Mr.Manish Singhal of Saarthi Consulting who mentored the Pitch and the Anita Borg Institute for conducting this contest.

ApartmentADDA Team

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The Contest was a grand success, check these numbers out!

Number of Photographers participated – 50

Number of Photos entered – 162

The shortlisted 107 photos that fit the categories were put up for voting. Communities that roared up the maximum votes were Brigade Gateway, with a lovely Peacock Rangoli fetching 227 votes, L&T Serene County, getting 213 votes for its majestic buildings on a canvas of sun n shade, and Ferns Meadows with 113 votes for the dream home of the Photographer amidst Mango orchards.

Congratulations to all the winners, you will be receiving a Unique Calendar to call your own, with your pictures on it!

The photographs are now in the hands of our fabulous Calendar Design team, who will hold the final decision on the size and placing of these pictures on the final desk calendar!  While the winning photographs have a guaranteed inclusion in the calendar, some more photos contributed to this contest may also be included in the calendar!

Watch this space for the 2012 calendar unveiled!

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• No Place Like Home – 2012 Calendar Contest!

” A big “Thank you” to you and your team for all the support that we have received in the past few months. Your support made a difference to our on-boarding experience. As Treasurer , I must say that ADDA has made life simpler. We used ADDA for auto-invoicing in the current Maintenance Collection cycle and it was really smooth.

This message will be incomplete without a special mention of the hand holding we received from Ms Aruna Padmi of your Finance Team. I have bugged Aruna with queries at all times of the day and she has unfailingly responded promptly, efficiently and courteously. Thank you Aruna. It was a pleasure working with you.

Team ADDA, please keep up the good work. Our best wishes are with you.

I would also like to acknowledge the contribution of one more person who has been a keen and willing learner and has devoted much time and energy to making the SGOA – ADDA partnership a success. Thank you Mr Siddegowda (Estate Manager of Skylark Greens) for all the good work. We appreciate it. “  – Aparna Mitra, Treasuerer, Skylark Greens

For more, please visit the Testimonials page .

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