Archive for the ‘Society Management’ Category

The Swimming Pool of your Apartment Complex

Summer is in and the Swimming Pool of your Apartment Complex must be splashing with kids, parents, fun and laughter!  You may have wondered what keeps the pool water sparkling clean even though so many people use it! Here is a quick article for the typical apartment swimmer interested in knowing his summer heaven!

What gets the Pool dirty?

Simply put, the pool gets dirtied mainly by the following: 1)  dust, dry leaves, bird feathers that come by air,  2) hair and body oils from swimmers,  3) bacteria that breed in the water, 4) algae that breed on the tiles.

The Pool Filtration

To get rid of 1) and 2) the filtration unit of the Pool works continuously. There are drains at the bottom of the deepest end of the pool that sucks in the water continuously and sends to the filtration system. There are also drains at the top sides of the pool that sucks the surface water of the pool (where lighter debri oil, hair float) and sends to the filtration system.  Most filters in Apartment Complexes are high-rate sand filters, which are large tanks with containing thick bed of special grade sand with a squarish shape.  The water first goes through a strainer that catches larger debris like dry leaves, and then goes through this sand filter where rest of the debris are caught.

Pool Filter Sand

Water is then fed back into the pool.

To dislodge and clean up the fine dust settled on the pool floor, the Pool Vaccum Cleaner is used that can be pointed to specific areas to suck the water in that area and send to the filtration system. Pool vacuuming must be done at least once a week during the Pool season.

To get rid of 4) bacteria and other pathogen that breed in water, the pool is ‘treated’ with chlorine – the pool disinfectant.   Chlorine in its granular  (calcium hypochlorite) form or liquid form (sodium hypochlorite) is added at the point the water comes out from the filtration system, and into the pool.  Chlorine in water forms hypochlorous acid which kills bacteria and other pathogens.

Did you Know: The strong ‘chlorine smell’ you get in a pool at times, does not mean it has too much chlorine, but too little ‘free chlorine’. The chlorine in the pool combines with other chemicals naturally available in the pool e.g., ammonia to form chloramines. These chloramines cause the distinct smell and eye irritation.  This means, the chlorine is used up in these compounds and not available to attack the bacteria in the pool.

Shocking the Pool

To get rid of Chloramines the pool needs to be “Shock Treated”, once a week. This is done by adding unusually high amount of chlorine to the water while the filtration system is on. This “Super Chlorination” completely removes any bacteria or other unhelpful chemicals present in the pool water.

Shock Treating should be done after rains, and the pool should not be used for 12-24 hours after shock treating. This is the reason why most Swimming Pools in Apartment Complexes are closed once a week. This is also the day that any algae found breeding on the pool tiles is dislodged by scrubbing with a brush.

With all these practices in place by a adept pool Custodian, you splash through this summer!

Credits: howstuffworks.com, about.com, ehow.com, caudata.org, wikihow.com. Photo credit: Jennifer Macke



ApartmentADDA is India’s #1 web-based Housing Society Accounting Software with complete integration to Online Payment Gateway, Society Communication and Facility Management . We empower Cooperative Housing Societies (CHS), Resident Welfare Associations (RWA), Apartment Owners Associations etc. with online tools to manage their Apartment or Villa Complex effectively.

Please sign up for a LIVE Online demo to know more about the product here : Register for Demo. Start your ADDA (Complete Communication Package), right now, FREE of cost here: Create my ADDA.

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Wishlist for Housing Society AGMs

It is April, and it is AGM time. While you get ready to ensure your ADDA’s Admin Reports are ready to be shared or printed, we have a wishlist that you could present in your AGM for approval.

This wishlist has some simple resolutions, which if passed, will make the life of you – the Management Committee as well as the Resident – easier.  This wishlist is needed, in order to infuse necessary modernization to the typically traditional By-Laws of a Society.

1.  Get a Simple Late Payment Penalty structure in place.

We recommend the Annual Interest Rate, computed by the Day. E.g., 21%/Annum Interest.  If a Person has an outstanding amount of Rs.699 for 2 days, he pays Rs. 21* (2/365) * Rs.699.   Simple.

If you have a structure like Rs.25/day, it is simple but not fair, as it is not proportionate to the outstanding. Chances are that you chose this structure to start with as your calculation was done manually and it had to be over-simplified. With your ADDA’s automatic penalty calculation, you can now move to the least disputed method.

If you have complex structures e.g., dual due dates, daily flat rate not proportionate to the outstanding, tolerance based computation etc., please please re-consider them. Your Society office staff are stretched. Busy Apartment Dwellers as well as Automated systems love Simple, Fair and Elegant Structures!

2. “Votes collected on the Society’s Official Online Portal, will be considered for Decision Making, in absence of the feasibility to hold Physical Meetings”.

Please add this or a similar clause to your By-Laws. Will save you a lot of answering of questions about using basic technology.

3. Do away with Receipt/Invoice printouts for everyone.

Maintain a list of people who genuinely need the Society office to give them receipt printouts. Save Trees, that’s why you use ADDA!

4. “The Management Committee is authorized to send relevant communication by SMS to ALL members.”

Another clause to be added in your By-Laws. This will explicitly ensure that there are no TRAI objections to your sending SMS from your Society’s Official Portal.

They say Gods typically grant only 3 wishes. We are stretching our luck with 4. All the Best! :)



ApartmentADDA is India’s #1 web-based Housing Society Accounting Software with complete integration to Online Payment Gateway, Society Communication and Facility Management . We empower Cooperative Housing Societies (CHS), Resident Welfare Associations (RWA), Apartment Owners Associations etc. with online tools to manage their Apartment or Villa Complex effectively.

Please sign up for a LIVE Online demo to know more about the product here : Register for Demo. Start your ADDA (Complete Communication Package), right now, FREE of cost here: Create my ADDA.

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Photo Upload in HelpDesk!

See the Security Guard sleeping blissfully at the Main Gate at Midnight?

Take a picture, attach it to the Ticket you raise in HelpDesk.  Let the picture speak a thousand wordzzz.

Want to show your gratitude to the Electrician for reviving a long-dead Light Point? To the Helpdesk Ticket attach a picture of your child flashing a glowing smile next to the glowing light!

Yes, the HelpDesk now has a new feature – Attachment. You can attach a picture or a document while raising a Ticket, or updating a Ticket.

Same feature is available on the HelpDesk Tracker also so Admin can attach Before and After pictures of a Fault, or attach a bill for any repair work done for a Flat.

The workhorse of your ADDA ( aka Helpdesk) just got a bit more interesting!

Do share any interesting uses you may put it to!



ApartmentADDA is India’s #1 web-based Housing Society Accounting Software with complete integration to Online Payment Gateway, Society Communication and Facility Management . We empower Cooperative Housing Societies (CHS), Resident Welfare Associations (RWA), Apartment Owners Associations etc. with online tools to manage their Apartment or Villa Complex effectively.

Please sign up for a LIVE Online demo to know more about the product here : Register for Demo. Start your ADDA (Complete Communication Package), right now, FREE of cost here: Create my ADDA.

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Great News – Essential SMS Reach All

Dear ADDA Admins,

In September 2011, a TRAI regulation had crippled the SMS Delivery Feature of many Web Portals. According to this regulation, SMS from most Portals could reach only to Mobile Numbers NOT listed in the Do Not Call Registry. And SMS could go only between 9AM to 9PM. Related Post: http://apartmentadda.com/blog/2011/09/26/important-announcement-on-sms/

This had proved to be a major handicap for Management Committees such as yourself, who could not send out urgent SMS to ALL, and at times when urgency occurs (e.g., both Transformer & DG gone bust at 1′oclock in the night, u have no way to inform ppl of what to expect)

We have been working closely with TRAI and fellow firms at NASSCOM to find a compliant workaround.

Happy to inform that finally a workaround has been achieved, and right from today, your ADDA is capable of sending “Essential SMS” to ALL Residents, even if their number is listed in the Do Not Call Registry. AND you can send these Essential SMS at any hour (of course, you know best when not to disturb your addazens!).

No more nagging appeals to your Members to de-register from the Do Not Call Registry, in order to get your ADDA SMS!

Log in to the Admin Dashboard > Manage Users > Broadcast right away, and check it out.

Essential SMS

As before, this SMS feature is available to Premium ADDAs only.

We look forward to your feedback.

- A happy ApartmentADDA Team.



ApartmentADDA is India’s #1 web-based Housing Society Accounting Software with complete integration to Online Payment Gateway, Society Communication and Facility Management . We empower Cooperative Housing Societies (CHS), Resident Welfare Associations (RWA), Apartment Owners Associations etc. with online tools to manage their Apartment or Villa Complex effectively.

Please sign up for a LIVE Online demo to know more about the product here : Register for Demo. Start your ADDA (Complete Communication Package), right now, FREE of cost here: Create my ADDA.

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Water Survey for Apartments

What is the Average Expense that an Apartment Community like ours, incurs on Water Supply and Water Treatment?

What is the satisfaction level of Apartment Communities with their RWH systems?

What are the various ways in which STP treated water is being reused in Apartment Communities, of same size as ours?

Are these questions that occur to you, the Management Committee? All these questions, and more, can be answered from the Results of The Water Survey for Apartment Communities.

Below Apartment/Villa Communities have already taken the Survey.

SJR Verity, Shriram Samruddhi, Prime Blue Forest , Rainbow Drive, NCC Maple Heights,  Prestige Ozone, Ferns City, Santara Magan Place, Laughing Waters, Mana Carnations, Shriram Spandana, Royal Palm Apartments, Greenwood Regency Phase 1, Ittina Akkala, Brigade Gateway, Adarsh Palm meadows, Jains Green Acres, Sobha Amethyst & Adamus, Springfield Apartments, Concorde Sylvan View, Akshaya, Akme Harmony, Samhita Square, Raja Rajeshwari Nivas, Purva Fountain Square, SNS Arcade, Purva RIviera, SMR Vinay Estate, N V G K BHAT, Rohan Vasantha, Knightsbridge Apartments

All you need to receive the Results of the Survey, is to participate in the Survey! Do fill the Survey Today!




ApartmentADDA is India’s #1 web-based Housing Society Accounting Software with complete integration to Online Payment Gateway, Society Communication and Facility Management . We empower Cooperative Housing Societies (CHS), Resident Welfare Associations (RWA), Apartment Owners Associations etc. with online tools to manage their Apartment or Villa Complex effectively.

Please sign up for a LIVE Online demo to know more about the product here : Register for Demo. Start your ADDA (Complete Communication Package), right now, FREE of cost here: Create my ADDA.

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Poll: Satisfied with the Play Area in your Apartment Complex?

Poll conducted on: ApartmentADDA Facebook Page.

Total Votes: 140

Participants: Residents of Apartment Complexes in Bangalore, Chennai, Hyderabad, Mumbai and Pune.

Comments with NO (77%):

There’s no safe open space to run around.

Sandpit is there but a small one.

Would be nice if there were more area for field games.

Need an area for skating/skate boarding.

There should be some equipments like sliding board, bars etc.

Would still need a cricket pitch with covered nets.

Comments with YES (23%):

Modest sand-pit but kids can run around on the terrace.

Kids have enough play area

Kids have a sand-pit and can also run around in big walk-ways

Other Polls relevant to Apartment Living:

Reasons for preferring Apartment over Independent House?

Should Flowers in Society Garden be used for Puja?

Should Housing Societies stop Drying of Clothes in Balcony?



ApartmentADDA is India’s #1 web-based Housing Society Accounting Software with complete integration to Online Payment Gateway, Society Communication and Facility Management . We empower Cooperative Housing Societies (CHS), Resident Welfare Associations (RWA), Apartment Owners Associations etc. with online tools to manage their Apartment or Villa Complex effectively.

Please sign up for a LIVE Online demo to know more about the product here : Register for Demo. Start your ADDA (Complete Communication Package), right now, FREE of cost here: Create my ADDA.

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Asset Tracker Enhanced to Track Inventory

Dear ADDA Admins,

The Asset Tracker has been upgraded to track Inventory as well.

Now you can track the inflow and outflow of any inventory that you are interested in tracking – be it Diesel, Water, CFL bulbs, Chlorine etc. A full history can now be maintained on who added, or withdrew the consumables. Apart from the day-to-day stock-keeping this will also help you in viewing the Trend of Consumables Cost which is one of the most sensitive variable for Budgeting.

Also – the Asset Tracker has got a longer name now – “Asset & Inventory Tracker” to reflect its full functionality.

Cheers
ApartmentADDA Team



ApartmentADDA is India’s #1 web-based Housing Society Accounting Software with complete integration to Online Payment Gateway, Society Communication and Facility Management . We empower Cooperative Housing Societies (CHS), Resident Welfare Associations (RWA), Apartment Owners Associations etc. with online tools to manage their Apartment or Villa Complex effectively.

Please sign up for a LIVE Online demo to know more about the product here : Register for Demo. Start your ADDA (Complete Communication Package), right now, FREE of cost here: Create my ADDA.

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Poll: Reasons for preferring Apartment over Independent House

Poll conducted on: ApartmentADDA Facebook page.

Poll Duration: 20 Days (Nov 2011)

Total Votes: 176

Participants: Residents of Apartment Complexes in Bangalore, Chennai, Hyderabad, Mumbai and Pune.

Result:

Why Apartment Living?

Other Polls:

Should Housing Societies stop Drying of Clothes in Balcony?

Should Flowers in Society Garden be used for Puja?



ApartmentADDA is India’s #1 web-based Housing Society Accounting Software with complete integration to Online Payment Gateway, Society Communication and Facility Management . We empower Cooperative Housing Societies (CHS), Resident Welfare Associations (RWA), Apartment Owners Associations etc. with online tools to manage their Apartment or Villa Complex effectively.

Please sign up for a LIVE Online demo to know more about the product here : Register for Demo. Start your ADDA (Complete Communication Package), right now, FREE of cost here: Create my ADDA.

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Move In/Out Tracker launched!

The common aim of every Gated Community: Establish a robust Move-In, Move-Out Process.

Challenges in achieving this aim

  1. Arriving at a streamlined best-practice process that serves the purpose, without being an overkill.
  2. Enforcing the process uniformly in the Society Office and monitoring the same.

Till date you wished this process could be online.

Now it is!

Move In/Out Tracker

A new Add-On Move-In/Out Tracker is now available in your ADDA, which lets you Customize a Move-In form for your Society.   After this the Move-In process becomes an Automated Workflow! The form is sent automatically to every new Registrant. The system then guides both parties – the New Registrant and the Admin with the next steps, till approval!

A bouqet of Advanced Fields, contributed by long-running Associations with strict Move-In/Out processes, are available to you while customizing the Move-In Form.  You can choose which of these fields you want to be part of your Move-In Form.  You can also provide custom Instructions – E.g., Truck to be brought in before 7PM, or Service Lift to be utilized for moving Furniture, etc.

Benefits

Clear Process, with most of the activities done as Self Service by the person moving in. Significant savings in cost & effort for Admin Staff.

  1. When a new Tenant is moving in, the Owner instructs him: Just Register on our ADDA and you will be guided through.
  2. The Tenant Registers, receives the Move-In form right in his Email Inbox, fills and saves.
  3. The Filled Form becomes available to Admin, who reviews the form and does the Approval.
  4. Since the time of the Office Staff is saved, they have used the time to assemble the Welcome Kit with a Bottle of Champagne and a Bunch of Flowers :)

Happy Move-Ins!

Did we mention this Add-On comes Free of Cost to all our Premium ADDAs!  Just log in and get going with the new Truck icon on the Admin’s Dashboard!

Enjoy your ADDA!

Your Sincerely,

Team ApartmentADDA



ApartmentADDA is India’s #1 web-based Housing Society Accounting Software with complete integration to Online Payment Gateway, Society Communication and Facility Management . We empower Cooperative Housing Societies (CHS), Resident Welfare Associations (RWA), Apartment Owners Associations etc. with online tools to manage their Apartment or Villa Complex effectively.

Please sign up for a LIVE Online demo to know more about the product here : Register for Demo. Start your ADDA (Complete Communication Package), right now, FREE of cost here: Create my ADDA.

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Complaints prioritized by Payment status

Dear ADDA Admins,

Flats who pay their Dues on Time, and keep a Zero-Dues account, deserve Maintenance Requests/Complaints to be addressed on a Priority Basis. That is Fair, isn’t it.

But till date, you did not have a quick way to figure out, if a Flat that has raised a complaint has Dues or not.

Now you do.

The pretty Red Dots and Green Dots in your Income Tracker have crept into the HelpDesk Tracker as well! Click “View All” in your HelpDesk Tracker, and you will see a Red Dot or a Green Dot next to each Complaint. Red Dot means the Flat has not paid their Dues yet.  Also when the Ticket is viewed, the exact Due amount is visible against the Flat.

Who said there is no justice in this Country!

Kanoon is not Color Blind!

Credits:

Sandhya our Developer Dudette who just completed one year with ApartmentADDA.

Brigade Gateway ADDA – gave the final push on this.



ApartmentADDA is India’s #1 web-based Housing Society Accounting Software with complete integration to Online Payment Gateway, Society Communication and Facility Management . We empower Cooperative Housing Societies (CHS), Resident Welfare Associations (RWA), Apartment Owners Associations etc. with online tools to manage their Apartment or Villa Complex effectively.

Please sign up for a LIVE Online demo to know more about the product here : Register for Demo. Start your ADDA (Complete Communication Package), right now, FREE of cost here: Create my ADDA.

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