GateKeeper: The Journey from a Visitor Management System to a Comprehensive Security Management System

According to a research, 65% of people choose Apartment Living, because of the security it provides.

A major part of our Apartment Maintenance Expenses also goes towards Apartment Security. 
Yet there are these aspects about Security, which keep bothering us:
  1. It is not difficult for troublemakers to enter the complex by writing false information in the manual visitor register.
  2. Security is made up of less skilled, transitional workforce, whose effectiveness needs to be closely monitored.
  3. There is no way to optimize the number of Security Guards as reports on visitor/staff entry are unavailable
  4. Sitting in office, or traveling , Residents want visibility into visitors coming to their Apartment

Smart visitor management systems which has come up, tackles all such Security Issues in Apartment Complexes.

Digital Visitor Management Systems in Apartment Complexes

Typical Digital Management System in Apartment Complex has these salient features:

At the Gate:

  1. Enables digital capture of data at the security gate

For Management Committee/Managers:

  1. Security related intelligence, reports, notifications become available
  2. Enables visibility into effectiveness your security guards, whether processes are being followed and helps in optimising the number of security guards

For Residents:

  1. Residents too get visibility into security gate entries. This provides them ability to raise alarms if unwanted checkins happen, pre-enter expected visitors, check attendance of cooks, maids, etc.

Let’s take the major loopholes in a manual visitor management system and see how a digital system provides a more effective solution.

Digital Visitor Management compared to Manual System:

  1. Whereas in manual registers, entry is often in illegible handwriting, in digital entry this problem is gotten rid of
  2. The practice of visitors entering wrong phone numbers and entering gets removed as digital systems have ability to authenticate the phone numbers
  3. Its not possible to enter a wrong apartment number and enter an apartment complex as the residents of the apartment are immediately notified
  4. Whereas data in manual registers are easy to misuse, visitor information in digital systems are protected and cannot be accessed by everyone
  5. Multiple registers get replaced by one Tablet which can be used for entry of all types of visitors. Even data on movement of water (water tankers), other inventory can also be entered here
  6. Audit of data is easy, as all visitor, staff check in/out data is readily available to management committee and managers
  7. Reports and dashboards also make it easy to audit security processes
  8. Optimising number of security guards is easy by viewing visitor trends
  9. Security guards often keep changing. Knowledge transfer to new security guards is easy as they do not have to be taught the use of multiple registers. Also transition to a new security agency if required can be done very easily

GateKeeper: Journey From Visitor Management to a Comprehensive Security Management Solution

GateKeeper, which had its genesis in providing digital visitor management solution, today have grown to a scale where it acts as the nerve centre of Apartment Complex Security.

Visitor management is just one module in such a solution.

ADDA GateKeeper brings together the 3 most important stakeholders in Apartment Security – The Security Guards, The Management Office/Manager and The Residents, through ONE Integrated solution.

The salient modules present in GateKeeper are:

  1. Visitor Management
  2. Staff Management
  3. Goods & Vehicle Entry/Exit Tracker
  4. Communications Manager
  5. Security Analytics
  6. Emergency Management
  7. Security Hardware Integration
  8. Master Data Management
  9. Residents ID Management

apartment security gatekeeper features list

GateKeeper is also specially designed:

  1. For easy use of Security Guards who are not tech savvy and highly educated
  2. Enabling enhanced visibility of screen even when used outdoors

A typical Apartment Complex today already has some of these building blocks towards Security:

  • Security Guards
  • CCTV Cameras
  • RFID Boom Barriers
  • Biometric Devices

But most of these are point solutions, with information captured by one system not available to other systems. A product like GateKeeper provides some more important building blocks towards Apartment Security and also the cement which brings these building blocks together.

Such an end to end solution gives Management Committees visibility into the lakhs they are already spending on your Apartment Complex Security and also brings security manpower and equipments they already have, to true use of Apartment Residents.

Here’s a list of all the lacunas in present Apartment Complex Security which GateKeeper fulfils

gatekeeper features


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